Wiki Category: Formalization

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During particular items on the agenda of the RTI AGM or RTI HYM, the RTI Councillors would need to vote on behalf of their respective Associations. Votes are anonymous and carried out with digital solutions.

Eligibility to Vote

Only full member Associations that are fully paid up at the start of the meeting may vote on behalf of their Associations.

Types of Votes

There are two types of votes that take place during RTI Council votes during AGMs and HYMs.

Simple Majority Vote: Each full member Association gets 1 vote each. If the positive result is 50%+1 of votes cast, it is approved.

Poll Vote: In a poll vote, each Association gets the same number of votes as the number of members it has. If the positive result is 50%+1 of votes cast, it is approved.

This solution strikes the best balance of representation per each association, and their respective number of members.

Votable Orders

Elections for RTI Board: A simple majority vote is required until a candidate recieves 50%+1 of the vote.

Future RTI Events: Future RTI World Meetings and RTI Half Year Meetings are voted for two years in advance by means of a simple majority vote.

Motions: A simple majority vote is required for the motion to be put to the floor. It is then approved or otherwise following a poll vote.

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“Round Table International, asbl” is the name of the legal entity behind the operations of RTI.

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Under Luxembourg law, an Association Sans But Lucratif (ASBL) is a legally recognized non-profit entity (governed by the Law of 21 April 1928), requiring at least three founding members and a structured governance system, including a General Assembly (RTI AGM) and Board of Directors (RTI Boards). It ensures transparency, limited liability, and eligibility for public funding while prohibiting profit distribution. By obtaining ASBL status, Round Table International (RTI) reinforced its legal structure, accountability, and commitment to its global community, aligning with its mission of professionalizing its brand and expanding its outreach.

With the formation of the asbl, RTI’s address moved from Marchesi House (RTBI) to Luxembourg. This was communicated to RTBI by RTI President Majid Tunda (RT Mauritius) where he thanked the Association “for allowing Round Table International to use Marchesi House as our registered address for the last number of years.” 

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Formalization of asbl

On January 23, 2019, the RTI Board for 2018–2019 announced the formalization of the legal structure of Round Table International. From that date, RTI officially acquired NGO status under Luxembourg law, operating as Round Table International, asbl (association sans but lucratif).

This development reinforced and highlighted RTI’s commitment to its members by establishing a structured, transparent, and accountable framework. The founding members of the legal entities were:

• • Round Table Luxembourg, represented by its National President Yves Sibenaler,
  • Round Table Great Britain & Ireland, represented by its National President Richard Holland, and
  • Round Table Germany, represented by its National IRO Patrick Lerche-Larsen.

The official founding documents were signed on that day, witnessed by RTI Vice-President Sebastian Walter (RT Germany) and RTI Secretary Marc Germeshausen (RT Austria).

Special recognition was given to RT Luxembourg, particularly to Gilles Walers (International Secretary) and Charles Muller (RTI President 2001–2002), who were also in attendance for their significant role in facilitating the legal procedures.

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Fellowship Meetings are informal gatherings focused on socializing, building friendships, and strengthening camaraderie among members. Unlike Business Meetings, these events are relaxed and centered around activities such as dinners, sports, trips, networking events, or joint meetings with other Tables, fostering a sense of unity and enjoyment. Fellowship Meetings play a vital role in maintaining the spirit of Round Table, encouraging personal connections, and ensuring that the organization remains fun, engaging, and inclusive for all members. Some suggestions include:

Meetings

Casual Social Gatherings such as Themed dinner nights, Pub Quiz, Brewery visit,
Pizza making, hotwing tasting, meal at a remote or small eatery, drink-tasting experience, jam making, Outdoor picnic and games…

Lectures

Olive oil making, guided tours, knot making lesson, photography course, history guides, first-aid, factory or company tour…

Other Activities

Escape room, Murder Mystery Night, Pottery, Poker, laser tag, dance lesson, tabletop wargaming…

Sports events like golf, bowling, kart racing, water sports,

Cross-Table & International Fellowship

• • Joint Meeting with Another Table – Meet up with a nearby Table for a combined event.
  • International Trip – Visit a Round Table in another country and experience their traditions.
  • Home Hosting Exchange – Host members from other Tables for a weekend of activities.

In the Round Table context, Business Meetings are formal gatherings where members discuss club affairs, plan activities, review finances, and make key decisions regarding events, charitable projects, and administration. These meetings, typically held monthly or bi-monthly, follow a structured agenda, often led by the Chairman, ensuring efficient discussions and decision-making while maintaining the organization’s traditions and values. Business Meetings provide a platform for members to contribute ideas, vote on proposals, and uphold the principles of fellowship, service, and leadership within the Round Table community.

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Standard Agenda

Opening Items

1. 1. Welcome by Chairman.
   2. Sergeant at Arms
   3. Aims and Objectives.
   4. Roll Call and Introductions of Guests.
   5. Reading of minutes of previous meeting, corrections, and approval.
   6. Matters Arising from minutes.

Events

1. 1. Post mortem of previous events.
   2. Upcoming Events.
   3. Travel Reports and Opportunities.

Table Matters

1. 1. Correspondance.
   2. Actions.
   3. Travel.
   4. Finances.
   5. Membership.
   6. Any other matters.

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The Aims and Objectives (formally referred to as Aims and Objects) are the guiding principles for every Table, Association, and RTI itself. At the start of every formal meeting, the chairman asks all the attendees to be upstanding, and asks one of those present to read the Aims and Objectives. In this regard it is customary to ask the youngest attendee or the newest member to read.

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The Aims and Objectives of Round Table International are:

• • To promote fellowship and understanding between Round Table Associations worldwide.
  • To promote the formation of new Round Table Associations throughout the world.
  • To initiate, develop and improve working relationships with Club 41 International, Ladies Circle International, Tangent Club International and Agora Club International for fellowship, networking and Joint Service objectives.
  • To promote and administer Joint Service Projects worldwide.

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The Aims and Objectives of Round Table Clubs might vary, but generally are:

• • To develop the acquaintance of young men through the medium of their various occupations;
  • To emphasize the fact that one’s calling offers an excellent medium of service to the community;
  • To cultivate the highest ideals in business, professional and civic traditions;
  • To recognize the worthiness of all legitimate occupations and to dignify each his own precept and example;
  • To further the establishment of peace and goodwill in international relationships;
  • To further these objectives by meetings, lectures, discussions and other activities.

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